Imprint Data protection

Imprint

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Conception, design and realisation
visàvis Kommunikation AG
Rütistrasse 3
5401 Baden
www.visavis.ag

Legal information

The Meng and Partner Group companies accept no liability for Internet errors, for damage caused by third parties, for imported data of any kind (viruses, worms, Trojan horses, etc.) or for links from and to other websites. We have no control over the content and form of websites not associated with the Meng und Partner Group. Furthermore, we cannot guarantee the error-free functioning of hardware and software.

In no event shall the group companies of the Meng und Partner Group be liable to third parties for any direct, indirect, special or other consequential damages arising out of the use of this website or any website linked to it. Any liability for loss of profit, business interruption and loss of programs or other data in information systems is also excluded. This also applies if we are expressly advised of the possibility of such damages.

Data protection/trade secrets

1. introduction

At Meng & Partner, we are aware of the importance of protecting your personal data. This privacy policy explains how we collect, use and protect your data and informs you about your data protection rights.

2. purposes of data collection

We collect and process personal data for a variety of purposes, including

• Communication with you: This includes the ability to contact you, respond to your inquiries and exchange information relevant to our business relationship.
• Conclusion and execution of contracts: This includes contracts and agreements that we conclude directly with you, as well as the administration of employee data, if applicable.
• Legal proceedings and investigations: We may use your data in the context of legal obligations or to protect our legal interests, including possible legal proceedings and investigations.
• Security and access control: To ensure the security of our physical facilities and digital systems and to prevent unauthorized access to data.
• Management and risk management: To support our internal business processes, to identify and assess business risks and to improve our business activities.
• Corporate transactions: This includes mergers, acquisitions, business combinations or other business transactions where personal data could be affected.
• Marketing and customer support: To improve our products and services, for customer communication and support and to personalize offers.
• Accounting and financial management: This includes the collection and processing of financial data, accounting services, budgeting and financial reporting.
• Auditing and compliance: To carry out internal and external audits and to ensure compliance with legal regulations and standards.
• Management consulting: To support our customers in improving their business processes and strategies.
• Fiduciary services: To provide fiduciary services, including trust duties and fiduciary management.

3. types of personal data that we collect

We collect a wide range of personal data, which may vary depending on the purpose of the data collection. The types of data we collect include:

• Contact information: This includes your name, address, e-mail address and telephone number.
• Financial information: When required for business transactions or credit checks, as well as other financial data that may be relevant to general business operations.
• Professional information: This includes your professional qualifications, positions and employment history.
• Contract data: Information about contracts and agreements to which you are a party.
• Data from government registers: For example, information from commercial registers or other government documents.
• Data from legal proceedings: Information in connection with legal proceedings in which you are involved.
• Recommendations and references: Information from third parties that refers to you.
• Social media and online activities: Insofar as these are relevant to our business processes.
• Media publications: Information from publicly available media or publications in which you are mentioned.
• Health data: Only if necessary to comply with our legal obligations or to protect your health and safety.

4. disclosure of personal data

We may disclose personal data to various recipients, including:

• Group companies: In accordance with our corporate structure and in compliance with applicable data protection laws.
• Service providers: External service providers who work on our behalf and process personal data in order to provide services such as IT support, marketing or insurance services. These service providers are obliged to protect your data in accordance with our instructions and the applicable data protection laws.
• Public authorities: We may be required to disclose personal data to government authorities in Switzerland and, where applicable, abroad in order to comply with legal obligations.
• Business partners: We may share personal data with business partners, such as suppliers, customers, marketing and project partners, as part of our business relationships.
• Employees and contractors: To the extent necessary to fulfill our contractual and legal obligations to our employees and contractors.
• Public: Information that must be made public in order to comply with legal requirements or in your interest.

5. transfer of personal data abroad

Your personal data may be transferred to countries outside Switzerland, including countries in the European Economic Area (EEA) or other parts of the world. We will take appropriate safeguards to ensure that your data is adequately protected, including entering into EU standard contractual clauses or obtaining your consent. We may also transfer personal data abroad if this is necessary for the performance of a contract in which data that you have made public is processed or if it is necessary for legal proceedings abroad.

6. your data protection rights

As a data subject, you have certain rights in relation to your personal data, including

• The right to information: You can request information from us about what personal data we have stored about you and how we use it.
• The right to rectification: If your personal data is incomplete or incorrect, you have the right to have it corrected.
• The right to object: You have the right to object to the processing of your personal data if this is based on our legitimate interests.
• The right to erasure: Under certain circumstances, you can request the erasure of your personal data.
• The right to data portability: You can request the transfer of your personal data to another organization.
• The right to restriction of processing: In certain cases, you can request the temporary restriction of the processing of your data.

To exercise your data protection rights or to obtain further information, please contact us. We will process your requests in accordance with applicable data protection laws.

7. electronic communication

• The transmission of information by electronic means (e.g. by email or via collaboration platforms) is generally associated with risks – in particular the risk of unauthorized third parties gaining knowledge of the information and manipulating it or of incorrect delivery. Such risks can be reduced through encrypted transmission, e.g. by encrypting e-mail attachments or using a delivery platform with appropriate encryption.
• If you do not object to unencrypted communication or contact us, e.g. by e-mail or contact form, Meng & Partner assumes that, despite knowledge of the risks, you have at least implicitly authorized unencrypted communication.
• The same applies to video conferencing. Meng & Partner uses the following system: Zoom. The terms of use and data protection conditions of the provider of the video conferencing system apply. You can find these at https://explore.zoom.us/de/privacy/. Meng & Partner uses its own exchange platform for the exchange of large amounts of data. The download of data is secured by password.

8. security of your data

We take appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, misuse or unauthorized disclosure. We use encryption, firewalls and other security measures to protect your data.

9. storage and deletion of personal data

As a trust company, we are required by law to retain certain personal data for a certain period of time. The retention periods may vary depending on the type of data and the applicable legal regulations.

We store personal data for as long as is necessary to fulfill the above-mentioned purposes and/or as long as statutory retention periods or limitation periods apply. Once these periods have expired, the data is securely and irretrievably deleted or anonymized.

We ensure that personal data that is no longer required is disposed of properly in order to guarantee an appropriate level of data protection and security.

10. changes to this privacy policy

We reserve the right to change or update this privacy policy at any time. Changes will be published on our website.

11. contact information

If you have any questions or concerns about this Privacy Policy or our privacy practices, please contact us at office@meng-partner.ch or +41 56 200 17 30. We will endeavor to resolve your concerns as soon as possible.

Thank you for your trust in Meng & Partner.

Copyright

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